2022 Annual Meeting

Dear Neighbors,

This is a reminder that our Annual Meeting will be held Thursday, October 27,2022 at 6:30 pm via Zoom. Meeting notice and proxy was sent via email earlier this month and also sent via regular mail. You also should have received an invitation to vote for new Board of Director Members. Voting is open until October 26th at 5pm. You may choose to abstain from voting and fill out the electronic form as proxy only to count toward attendance. You may also designate a proxy on the hard copy mailed out this month. Follow the directions on the form to be sure your vote is accounted for.

The preliminary Meeting Agenda is as follows:

  1. Roll Call and certifying proxies
  2. Verification of Quorum
  3. Proof of Notice of Meeting
  4. Approval of prior annual meeting minutes
  5. Manager’s Report
  6. Board Elections (3 Board of Director positions available)
  7. Other Committees Discussion
  8. Open Forum-3 minute sign up
  9. Adjournment

Please remember that if we do not have enough people attend either via Zoom or via Proxy, the meeting will need to be rescheduled, so it is important that you attend or complete the proxy form.

To join the meeting:

https://us06web.zoom.us/j/88303907587?pwd=eWN3eTVxcURUNUtDWTVZT0tLcE52UT09

Meeting ID: 883 0390 7587

Download Meeting Agenda

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Notice: August 2022 Board Meeting

Neighbors, 

The monthly Board Meeting for August 2022 is scheduled for Tuesday, August 2, 2022 at 6:30 pm and will be held via Zoom. Link to join is provided below. 

Remember that you can join the Zoom meeting from your computer or mobile device via the app. You may join with our without video. Zoom also allows you to call in via phone to listen to the audio of the meeting which is convenient if you happen to be driving or otherwise occupied during the meeting time. Use the Dial In number provided below to call in from your cell phone. 

Zoom Info

Link to Join: https://us06web.zoom.us/j/8861592023

Meeting ID: 886 159 2023 
Dial In: 346-248-7799

Meeting Agenda :

Notice: Dec 2021 Board Meeting

Neighbors, 

The monthly Board Meeting for December 2021 is scheduled for Tuesday, December 7, 2021 at 6:30 pm and will be held via Zoom. Link to join is provided below. 

Remember that you can join the Zoom meeting from your computer or mobile device via the app. You may join with our without video. Zoom also allows you to call in via phone to listen to the audio of the meeting which is convenient if you happen to be driving or otherwise occupied during the meeting time. Use the Dial In number provided below to call in from your cell phone. 

Zoom Info

Link to Join: https://us06web.zoom.us/j/8861592023

Meeting ID: 886 159 2023 
Dial In: 346-248-7799

Meeting Agenda:

Notice: Nov 2021 Board Meeting

Neighbors,

The monthly Board Meeting for November 2021 is scheduled for Tuesday, November 9, 2021 at 6:30 pm and will be held via Zoom. This post will be updated with the link when provided.

Remember that you can join the Zoom meeting from your computer or mobile device via the app. You may join with our without video. Zoom also allows you to call in via phone to listen to the audio of the meeting which is convenient if you happen to be driving or otherwise occupied during the meeting time.

Update:

Zoom Info

Link to Join: https://us06web.zoom.us/j/8861592023

Meeting ID: 886 159 2023
Dial In: 346-248-7799

Meeting Agenda:

Reminder: April 2021 Board Meeting

Dear Residents,

The next Board meeting for the Meadows of Kyle Homeowners Association will be held on Tuesday, April 6th at 6:30 pm via Zoom. LINK TO JOIN

Board meetings are open to all residents and allow for a short member comment period at the beginning of the meeting. Residents may then stay and listen to the remainder of the meeting until the executive session.

The April agenda includes the following topics:

  • Neighborhood Watch
  • Reopening of the Pool
  • Construction Road Closures
  • Fiber Installation

Notice: September 2020 Board Meeting

Dear Residents,

The September Board Meeting for Meadows of Kyle will be held on Tuesday, September 1, 2020 at 6:30 pm via Zoom.

Board Meetings are open to all residents in Meadows of Kyle to observe but do not have the right to participate in the Board’s deliberations or votes. Members also have the opportunity to address issues during the open forum portion of the meeting.

Zoom Link: https://zoom.us/j/98180215840?pwd=Rzc4RGkvUy9DdFg4bjk0TXBqTmREdz09

Meeting ID: 981 8021 5840
Passcode: 834614

Dial-In Instructions:1-346-248-7799

Special Meeting Notice: Aug 18, 2020

Dear Residents,

The Board has called a special meeting for next week Tuesday, August 18 at 6:30 PM to decide what to do about potential COVID-19 liability and our amenity center (pool and playground). You can find Zoom conference information in the attached. This meeting will have a member comment period so the Board can hear feedback from the members. Please view the attached meeting notice for the Meadows at Kyle community.

Join Zoom Meeting

Zoom Link: https://zoom.us/j/98504130023?pwd=Ymk1NHdSeVNMVEhCMHNVaEZTZW9adz09

Call In Number: 1-346-248-7799

Meeting ID: 985 0413 0023

Password: 006255

For context, here is a message from HOA President, Cody DeSalvo:

Hi neighbors, I’m posting this in good faith to let everyone know about a significant development related to the HOA’s COVID-19 response that the HOA Board discussed at the meeting tonight. It is a long note, but I recommend everyone take a second to read it.

Tonight, the HOA decided to hire a lawyer to provide a legal opinion outlining all the procedures we will need to adopt to keep the pool and playground open. The lawyer will also offer their legal risk assessment on continuing to keep the pool open under several scenarios.

The HOA keeps several insurance products to protect our communal property and the HOA finances in the event of damage or liability incidents. We even have insurance that covers decisions that the HOA Board of Directors might make that results in a civil suit. For most events, our insurance company acts as a shield for the HOA and the Board members against personal liability. In those cases, if someone sues the HOA, the insurance company hires the lawyers; they manage the case, they deal with the financial payout. The HOA and Board members seldom come out of pocket. Even if the HOA lost in court, the insurance company pays out the award or settlement.

Last week we learned that none of our insurance policies protect the HOA organization or the individual Board of Directors from any COVID 19 related lawsuits. What does this mean in layman’s terms?

If the HOA is ever sued for something COVID-19 related, the defense in that lawsuit would have to be paid directly out of the HOA budget. If any of the board members are named explicitly in the case, we would have to retain lawyers and fight the case in court out of our individual pockets. We are not talking about small sums of money. Personally, that is a scary prospect – that I could be asked to drain my family savings to defend keeping the pool and playground open.

Board members are left with a difficult choice to decide what to do and if it is in the best financial interest of the HOA and our families to close the pool and playground. We did not choose to close anything at tonight’s meeting, but we will most likely need to make that decision before the end of August. We are working on hosting a Facebook live Townhall event and we may have a special board meeting to collect neighborhood input in a week or two. This issue was too important to wait until published meeting minutes or the next standing meeting of the Board. I cannot guarantee I have all the answers to your questions right now, but I encourage you to pay attention to your emails, the Facebook group, and Townsquare for opportunities to provide feedback.

Regards,
Cody